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RALLY FOR A CAUSE RECIPIENT ELIGIBILITY and FUNDS DISTRIBUTION POLICY

Rally for a Cause was established to provide short term, immediate support to Fraser Coast families affected by life-limiting medical conditions, personal tragedy or detrimental circumstances beyond their control.

Applications and/or nominations are assessed by a selection committee and two members of our local community (including one with medical knowledge), who are independent of the charity.

To ensure we are consistent and fair in the distribution of funds we have a policy that is followed and the following guidelines are used by the selection committee to assess who will receive our support.

ELIGIBILITY CRITERIA:

1.    Applications will be accepted from either individuals or organisations, however donations will only be issued to individuals deemed suitable under the criteria.

2.    At the committee’s discretion, donations may be in the form of: vouchers; provision of goods/ services; or the direct payment of invoices made out either the recipient or to Rally for a Cause for the supply of goods/services to the nominated recipient.  Applicants are asked to provide information and supporting evidence (if available) on what support would be most beneficial.

3.    The aim of the donation is to support individuals and/or families to provide relief and/or enhance their quality of life when affected by life-limiting medical conditions and/or disrupted by detrimental circumstances beyond their control.

4.    Recipients must be aged under 65 years and reside within the geographic boundaries of the Fraser Coast Regional Council.  In situations where the individual or family is currently residing outside of this area, in order to obtain necessary medical treatments, they must intend to return to the region.

5.    Applications must be received using the designated form and supporting documentation may only be included to provide specific information that will enhance the committee’s understanding of the circumstances faced by the proposed recipient.

6.    All applicants will be notified in writing of the outcome of the submission, however the decision of the committee is final and no further discussion will be entered into regarding the outcome of the application.

Once a successful application/nomination is passed and the level of support that can be provided is determined, Rally for a Cause will work with the selected individual or family to determine the most appropriate way we can assist them.

LEVELS OF SUPPORT FOR FUNDS DISTRIBUTION

Levels of support are determined in alignment with the criteria in the following categories:

1.      ILLNESS - Long Term or Chronic
i)        If the illness is affecting the individual’s quality of life, short term, once only assistance may be provided up to a limit of $5,000.

Assistance that may be provided:
·         Reimbursement of out of pocket medical treatment expenses
·         Reimbursement of out of pocket travel and accommodation expenses for medical appointments or treatments
·         Equipment purchase to aid/or enhance quality of life
2.      ILLNESS - Life Threatening
(The recipient is currently undergoing medical treatment for a life-threatening condition)
i)        If the illness and/or treatment regime is affecting family circumstances and/or quality of life, assistance may be provided up to a limit of        $10,000.
Additional assistance above $10,000 may be provided at the discretion of the committee. 

Assistance that may be provided:
·         Reimbursement of out of pocket medical treatment expenses
·         Reimbursement of out of pocket travel and accommodation expenses for medical appointments or treatments
·         Assistance with family living expenses by purchase of vouchers or payment of household bills to ease strain on family finances while undergoing treatment
·         Facilitation of and/or funds for support services
3.      ILLNESS – Terminal
i)        If the proposed recipient with a terminal illness has a life expectancy of 1 to 12 months and is a child, an adult aged 20 or under has dependents under the age of 20 immediate assistance may be provided up to a limit of $10,000.
ii)       If the proposed recipient with a terminal illness has a life expectancy of 1 to 12 months and is an adult aged over 20 with no dependent children immediate assistance may be provided up to a limit of $5,000.
iii)     If the proposed recipient with a terminal illness has a life expectancy of over 12 months or it is unclear, assistance may be provided as follows:
-          Up to $5,000 for the initial 6 months
-          Up to an additional $5,000 after the initial 6 months
-          Additional assistance above a total $10,000 at the discretion of the committee.

Assistance that may be provided:
·         Assistance with family living expenses by purchase of vouchers or payment of household bills to ease strain on family finances
·         Reimbursement of out of pocket medical expenses
·         Facilitation and/or funds for support services
·         Purchase of equipment to enhance comfort and/or quality of life
·         Travel vouchers for holiday to spend quality family time together (In some circumstances only at the discretion of recipient committee).
4.      DISABILITY – Permanent
i)        If the proposed recipient has a permanent disability and is requesting assistance for funds to:
-          aid in the care of the recipient at home
-          facilitate physical or mental development of the recipient
-          purchase equipment to aid in the care, comfort or development of the recipient
          once off assistance may be provided up to a limit of $10,000.
ii)       Assistance above $10,000 or additional nominations within a 3 year period of initial assistance may be considered at the discretion of the committee.


Assistance that may be provided:
·         Assistance with out of pocket expenses for the purchase of equipment that assists with physical or mental development
·         Facilitation of and/or funds for home modifications or equipment to aid with care at home
·         Facilitation of and/or funds for vehicle modifications or equipment to aid with safe mobility or transportation
5.    DISABILITY – Temporary
(Disability caused by accident or injury, currently under treatment or rehabilitation)
i)      If the proposed recipient has a temporary disability or a treatment regime that is affecting circumstances and/or quality of life assistance       may be provided up to a limit of $10,000.
Additional assistance above $10,000 may be provided at the discretion of the committee.


Assistance that may be provided:
·        Reimbursement of out of pocket medical treatment expenses related to the disability
·         Assistance with out of pocket expenses for the purchase of equipment that assists with physical development or   rehabilitation
·        Reimbursement of out of pocket travel and accommodation expenses for medical appointments or treatments
·         Assistance with family living expenses by purchase of vouchers or payment of household bills to ease strain on family finances
·         Facilitation of and/or funds for support services

6.      TRAGIC CIRCUMSTANCES
i)        If the proposed recipient’s circumstances involve the loss of a family member that was either
-          aged under 20 years or is
-          A parent that has dependents under the age of 20 years
               short term assistance may be provided up to a limit of $10,000.
ii)       If the proposed recipient’s circumstances involve the loss of a family member that was aged between 20 and 60 years and had no dependent children short term assistance may be provided up to a limit of $5,000.
iii)     Other tragic circumstances may be considered at the discretion of the committee in alignment with nominations and requests for assistance received.

Assistance that may be provided:
·        Reimbursement of out of pocket funeral expenses (if not covered by funeral/insurance policy)
·        Short term assistance with family living expenses by purchase of vouchers or payment of household bills to ease strain on family finances
·         Facilitation of and/or funds for support services

ADDITIONAL NOTES:

Whilst every eventuality can not be captured in this document, the limits of assistance outlined above are provided as a guide only and the amount of assistance provided in each nomination will be determined by the Recipient Committee in alignment with:
-          the details provided with the nomination
-          the assistance requested in the nomination and
-          the recipients’ individual family circumstances
-          consideration of other funding avenues that may be available to the recipient
-          advice provided by our medical practitioner

Assistance that may be provided will be on consideration the proposed recipients’ current circumstances and short-term requirements, with the aim of assistance to provide short term, immediate support.

Recommendations on the level of assistance are provided by the Recipient Committee to the Rally for A Cause Executive Committee who will be required to approve the nomination in order for recommended assistance to be provided to the nominated individual or family. 

In the instance that a nomination is deemed ineligible under the Rally for a Cause criteria, the Recipient Committee will try to determine as best they can if there are other organisations that may be contacted by the nominator for assistance. 

From time to time the Rally for a Cause committee may undertake other SPECIAL PROJECTS and/or EXTRA FUNDRAISING ACTIVITIES to further assist individuals or families in the Fraser Coast.  The level of support provided in these circumstances may at times, exceed the levels of support as outlined in this policy document.  In this instance, usual fundraising funds (from the Dunga Derby) or donations made directly to the charity will not be used in excess of the guidelines outlined in this policy.  Only additional funds raised during the special project or additional donations (including in in-kind support such as trade services or products etc.) will be put towards the assistance provided in the special project.

Policy Approved by Rally for a Cause Executive Committee Oct 2018


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